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Welcome to the BC28 World of Tanks Clan Handbook

Clan Motto

“BC28 is not an clan of professional players, and is not striving to be one. BC28 is much more about community, camaraderie and coaching. The target is to onboard new recruits of various skill levels and to help them improve their gameplay. With active mentoring of those recruits we help them reach higher levels of skill. Eventually, members may leave for higher ranked clans, which is perfectly fine - when that happens, we know we have done our job. In the future, those ex-members may return to run some training sessions, lead some skirmishes or support in other ways, showing us what they have learned in their other clans. This in turn will help to increase our skill, and will result in better training of our recruits.” - Talalash, March 28, 2017

Clan History

  • Bravo Company 28 was founded at March 4, 2017
  • Founding members were: Craefter, LexROCK6, Prenderb, Talalash, Trooper73

Clan Handbook Changes

  • [Proposed] Members inactive for 90 days or more will be moved to “reservist” status. Reservists may be removed from the clan when there are less than 10 free positions in the clan. Reservists will be removed starting with the one with the longest time of inactivity. Reservists becoming active again will be moved to the Private rank.
  • [Proposed] Recruits can be a recruit only for a maximum of 30 days, after which a decision is required. That decision is to either move to Private, or to Reservist.
  • [Proposed] “The clan roster will be reviewed at least on a monthly base by the PO and promotions and demotions will be announced to the Officers. 48h later, they will be actioned if no objections are received.” → “The clan roster will be reviewed on an ongoing base by the Officers and promotions and demotions will done and announced to the members.”

Clan Rules

The clan doesn’t have a long set of rules. Most of them are very obvious, we think. Those rules apply to all clan members.

  1. Be mature and uphold the highest caliber of conduct both in and outside of clan functions.
  2. Don’t forget that World of Tanks is a game. Have fun, don’t take it too serious.
  3. You are required to set up a free Discord account so you can at least hear what is going on in the stronghold battles and take directions. Both listening and speaking are required.
  4. On clan nights, you are expected to join the activities unless you have a reason not to. It is expected that you take part in at least 10 skirmish battles per month. Clan nights will be advertised on Discord and in this document.
  5. Candidates should be at least 18 years old to join the clan. (see also the section on clan recruitment, further below).

For certain activities or certain ranks, there may be additional rules or requirements, listed further below. Repeatedly breaking or ignoring those rules will get you demoted or expelled from the clan.

Clan Organization

Clan Ranks

Different clan ranks come with different expectations and promotion/demotion rules. Abbreviations used: XO=Executive Officer; PO=Personnel Officer; JO=Junior Officer; CO=Combat Officer; RO=Recruitment Officer; QM=Quartermaster; XC=Executive Committee=Commander + All Executive Officers + Personnel Officer.

General rules

  1. Although this document is outlining the rules, there are exceptions possible. Exceptions to the rules can be made by a unanimous vote of the XC in case of promotion.
  2. For members who left or are expelled from the clan and are welcomed back into the clan, the various duration based limits start counting at 0 again.
  3. Gross misconduct is a reason for immediate removal from the clan by anyone from the executive committee. Gross misconduct includes but is not limited to: abusing other clan members, sustained bad language or other behavior past suggestions to tone it down, inappropriate behavior including racism or posting links to inappropriate websites/photos, usage or suggesting the use of software modifications deemed illegal by the original software creator.
  4. The clan roster will be reviewed at least on a monthly base by the PO and promotions and demotions will be announced to the Officers. 48h later, they will be actioned if no objections are received.
  5. Promotions to Commander, XO and PO will only be considered if the position is vacant, will become vacant or workload requires more members taking that role.
  6. If you will be away for an extended duration, please let the XC or PO know so that this time is not counted toward reaching or not reaching any thresholds.
  7. Members are just allowed a single account in the clan.

Rank specifics

Commander
  • Description: Leader of the Clan, Ultimate decision maker.
  • Number of clan members with this position: 1
  • Current commander: Talalash
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • Mentoring of XO
    • Define vision of the clan
    • Manage external relations
    • Promotions/demotions/dismissals
    • Handle complaints
  • Promoted when:
    • Can’t be promoted
  • Demoted when:
    • Not demoted automatically. Vote for new clan commander by XC should take place at least every 12 months.
  • Any clan member of rank JO or higher can be promoted to Commander by a unanimous vote of the XC.
  • CAUTION: As the commander has very specific rights to the clan, a replacement should be appointed at the earliest opportunity should a commander have to leave for an extended period of time with no access to the system.A commander must be a candidate who can reasonably be relied on to be active enough and willing to pass the position on when circumstances require.
Executive Officer (XO)
  • Description: Highest day-to-day management of the clan, take decisions on all topics. Be at least 90 days in the clan and be of good standing. The tasks are split in (a) Combat Operations, which will lead and mentor the CO and (b) General Operations, which will lead and mentor the JO and QM. There should always be at least 2 XO: 1 to lead Combat Operations, 1 to lead General Operations.
  • Number of clan members with this position: 2
  • Current XO Combat Operations:
    • Craefter
  • Current XO General Operations
    • Prenderb
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • Lead CO: combat activities (Clan Wars, Skirmish, Training, etc.); observe JO performance to spot potential new CO.
    • Lead JO: encourage active participation of the JO in various clan activities, especially the mentoring/coaching of Privates and Recruits.observe JO actions to spot potential promotions.
  • Promoted to Commander when:
    • No automatic promotion path.
  • Demoted to CO/JO when:
    • Not taking part in clan activities for at least 90 days
    • No recruiting activities for at least 6 months
    • No mentoring support for at least 6 months
Personnel Officer (PO)
  • Description: Active clan player, at least 90 days in the clan, organizing and coordinating all personnel decisions.
  • Number of clan members with this position: 1-2
  • Current PO: Schmargendorf
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • Remaining impartial in relation to personnel matters. Referring to XC any issues of importance.
    • Build and monitor Clan Career Path, update when required
    • Mentor RO
    • Actively follow clan member progress to propose promotions/demotions. Day to day handling of personnel issues, monitoring of clan member behaviour, dealing with issues pre-emptively where possible
  • Promoted to Commander when:
    • Same rules as for XO apply.
  • Demoted to RO when:
    • Not taking part in clan activities for at least 90 days
  • No recruiting activities for at least 6 months
  • No mentoring support for at least 6 months
Combat Officer (CO)
  • Description: Active clan player, at least 90 days in the clan, organizing and coordinating combat activities. The CO is a vital part of the clan. S/he is expected to use initiative to arrange clan battles, run training sessions and generally support and promote activity within the clan. A link between XC and the general membership, should see their role as facilitating clan activity, member development, and assisting to manage it the clan where possible.
  • Number of clan members with this position: As many as required. This largely depends on the clan activity (currently: X)
  • Expectations:
    • Behave according to clan rules and values AND
    • Take part in clan activities (at least take part in 4 skirmish sessions per month per CO) AND
    • Organize clan combat activities (at least 2 skirmish sessions per week need to be organized by the CO team)
    • Lead combat activities (at least 2 combat activities lead per month per CO, this can be skirmishes, training sessions, etc.)
    • Mentor JO interested in becoming a CO
    • No automatic promotion path. Promotion to XO with a nomination from XO or Commander, and a simple majority from the executive committee.
  • Demoted to Recruit when:
    • Not taking part in clan activities for at least 90 days
    • No clan combat activities lead for at least 2 months
Quarter Master (QM)
  • Description: Position only relevant at higher clan levels
  • Number of clan members with this position: 1
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • No automatic promotion path. Promotion to XO with a nomination from XO or Commander, and a simple majority from the executive committee.
  • Demoted to JO when:
    • Not taking part in clan activities for at least 90 days
Recruitment Officer (RO)
  • Description: Active clan player, at least 90 days in the clan, recruiting new members and supporting mentoring programs. Whatever channels are used for recruitment is to be discussed and coordinated with the PO.
  • Number of clan members with this position: 2
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • Actively recruit people into the clan
    • Actively follow member progress
    • Support mentoring activities
  • Promoted to PO when:
    • No automatic promotion path. Promotion to PO with a nomination from PO, XO or Commander, and a simple majority from the XC.
  • Demoted to Private when:
    • Not taking part in clan activities for at least 90 days
    • No recruiting activities for at least 6 months
    • No mentoring support for at least 6 months
Junior Officer (JO)
  • Description: Very active clan player, at least 60 days in the clan (that means, at least 30 days with rank of Private). Actively taking part in clan functions such as recruitment, mentoring or leading/organizing battle activities.
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 2 skirmish sessions per month)
    • Actively mentor Recruits and Privates
  • Promoted to Recruitment Officer when:
    • At least 30 days in this role AND
    • Active recruitment or mentoring activities have been shown or a clear interest is displayed;
  • Promoted to Combat Officer when:
    • At least 30 days in this role AND
    • Active leading of skirmishes, training or other battle-related activities
  • Demoted to Private when:
    • Not taking part in clan activities for at least 30 days
    • Not mentoring for at least 3 months
Private
  • Description: Active clan player, at least 30 days in the clan. This is the default rank where we expect most player to be at. It is the rank that comes after the probation time, and before taking on major responsibilities in the clan.
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 10 skirmish sessions per month, after reaching t6)
  • Promoted to Junior Officer when:
    • >30 days as Private AND
    • Positive contribution to the clan like:
      • Organizing clan activities (skirmish, training, platooning)
      • Other positive behavior for the clan (recruiting, organization, …)
  • Demoted to Recruit when:
    • Not taking part in at least 10 skirmish sessions per month OR
    • Not mentoring at least 1 recruit over a period of 6 months OR
    • Not active in game for 6 months
Recruit
  • Description: Newly recruited person in the clan.
  • Expectations:
    • Behave according to clan rules and values
    • Take part in clan activities (at least take part in 10 skirmish battles per month)
    • Take part in mentoring sessions
  • Promoted to Private when:
    • >30 days in the clan AND
    • No negative feedback received from inside/outside clan AND
    • Frequent participation in clan activities (i.e. at least take part in 10 skirmish sessions per month)
    • Can be at most 90 days on Recruit level, then a decision is required.
  • Demoted:
    • Not possible. If a recruit is not promoted within 90 days to Private, no reason to keep him/her in the clan and the member may be removed when there are less than 10 positions free in the clan.
Reservist
  • Description: Been at least 1 year in the clan, taking a break, honorary role.

Clan Recruitment

All members are free to suggest players to join the clan. There are certain guidelines for the selection of members. Anyone outside of those guidelines will need an extra OK from the XC. The guidelines are:

  • Friends/relatives/BC28 members:
    • Mature attitude, at least 16 years of age
    • Use of Discord
  • Recruits being vetted by an officer:
    • Mature attitude, at least 16 years of age
    • Use of Discord
    • Vetting: “investigate (someone) thoroughly, especially in order to ensure that they are suitable for a job requiring secrecy, loyalty, or trustworthiness.”
  • Others:
    • Mature attitude, at least 18 years of age
    • At least 1 Tier 5 or higher tank
    • Use of discord
    • At least 1000 battles fought

Whenever someone is recruited into the clan, a mentor will be assigned to this person. Anyone being a Private or higher is able to mentor new recruits. Mentoring happens in 2 stages:

  • Initial mentoring: welcome the people in the clan, show them around on discord, introduce the clan handbook, platoon with the person. Main expectation here is to make the new member feel welcome in the clan, and finding out if the personality matches the clan.
  • Combat training: normally done by CO/JO - more detailed training on battle tactics, topics like hull-down, side-scraping, map knowledge, etc. This is not necessarily done in a 1-on-1 format, but may be done in groups.

Example messages

Here are a few messages to get you started. Please make your own version, and adjust it to the person you are writing to.

Short message for web recruitment tool

Hi [name],

BC28 is a clan that supports people to improve their game in a semi-casual setting. To do that, we platoon,
skirmish and train to support our members in getting better. We use Discord to coordinate and we have members
online every night. We are always looking for people interested in improving their games and having a laugh.
Members are from various countries, but all around the GMT timezone. Sounds good? Join now! Reqs: voice chat, 16+
yrs old, English.

Thanks,
[your name]

Message to connect when being a mentor

Hi [name] and welcome to our BC28 Clan, we are glad you joined us and look forward to having you in the clan. 
I'm currently serving as the one of the clan mentors and will be your personal mentor! You’ll find a lot of
friendly faces here, but one of the main things we pride ourselves on is giving support to our members, as such, 
we have developed a support structure for all members within BC28. I will be your point of contact if you have 
any issues or concerns within BC28, if you have any ideas or indeed if you have an aspiration to be promoted to 
a certain rank within the clan. I am also your point of contact if you have real life items like you’ll be away 
for a while just drop me a line. Feel free to contact me anytime and hope to catch you soon for a quick chat in
discord.

Thanks
[your name]

Clan Meetings

At least once per month, the XC will call in a Clan Meeting. Clan Meetings should normally not take longer than 30 minutes normally and a call for agenda topics will be done beforehand. Clan members have different rights in this meetings:

Notes will be taken on volunteer or round robbing base. Notes will be posted to the officers for comments, and to the whole clan after agreement.

Typical agenda topics:

  • Promotions proposed
  • Demotions proposed
  • PO/RO report
  • XO Combat Operations report (trainings, skirmish, etc.)
  • XO General Operations report (mentoring, reserves, etc.)
  • Complaints not dealt with in 3
  • Clan vision/mission/…
  • AOB
  • Date for next meeting

Clan Communications

The official communications channel for the clan is Discord. It is required for all clan members to use Discord for clan announcements and to use the voice communications channel for combat activities. Every member should be able to at least listen to the communication, of course is active participation is highly encouraged. Discord ranks are coupled to WOT ranks. Guests have access to voice channels, but limited access to text channels. Clan membership is tied to Discord access. Failure to join the clan on Discord may lead to exemption of the clan.

  • Members have 1 week after joining the clan to get on Discord
  • Members have 4 weeks after joining the clan to get on Discord with speaking capabilities

Skirmishes

Skirmishes are organized battles taking place in either tier 6, 8 or 10. Except for the fun of it, skirmishes gives the clan “Industrial Resources” (IR), which can be used to activate certain “Reserves”. Those reserves work like clan-wide bonuses, which increase either the credit income, the XP earned, or something else. Depending on the amount of IR collected, the clan tries to activate Reserves as frequently as possible, mainly during times where many clan members are online. Reserves can be activated by COs and above. Every clan member is encouraged to remind those people to activate reserves. Anyone from the clan can set up skirmishes, but it is expected on clan nights that CO lead this.

To be sure there are enough IR available, there are two nights per week set as “Clan Night”, where skirmishes are being carried out. Depending of clan activity, this may also happen on other nights. However, during clan nights, your participation is expected when you are online. When invitations go out, you should accept and depending on the amount of online players, one or two skirmishes may run in parallel. It should be know that it is possible to run skirmishes with legionnaires (non-clan members), but clan members will always have priority. Clan members can only be excused from participation with good reasons. This is to make sure that enough people participate and you everybody can benefit from the Reserves.

A separate set of rules for skirmishes is applicable:

  • All participants have to be connected to the voice communication channel defined by the commander of the skirmish;
  • Before entering to any of these battles, it must be clear who is leading the battle, by placing the player into 1st position or making a clean announcement. No pushing the “battle” button until that is clear;
  • As soon as timer start countdown of 30 sec. That's the commander's time. Nobody else speaks or clicks the map until the commander is finished with his orders and asks “is it clear?”. Only exception is if the commander asks for suggestions himself. The commander should use the coordinates to explain his orders;
  • During the battle everyone follows the orders of commander. Even if you don't agree with them. Slight interpretations of positions, movement, and timing is acceptable;
  • Always play as team. If help is asked or you see your mate rushed, you should do your best to protect the teammate and hold as many team guns in the game as possible. Focus fire and take out enemy guns as fast and effective as possible;
  • Be serious, It's not only your time you are wasting, but keep that little bit of fun too!
  • Encourage others to take command - it doesn’t hurt to try and it helps to increase the amount of people able to lead a battle. Don’t criticize commanders negatively, there are no “bad commanders”, just “inexperienced commanders”.
  • Commanders should give clear instructions, and ask for constructive feedback. Initiative should be given where appropriate, e.g. if the team is split in 2 parts. Other COs, JOs etc. can be useful allies during a battle.

Complaints

We try to foster a “fun and friendly first” atmosphere in the game. It is unlikely that clan members will be meaning to insult each other, but given the different backgrounds, nationalities and age groups we enjoy having as colleagues in the clan, there is a remote possibility that there will be occasion for conflict or complaint.

Firstly. If you feel aggrieved, we ask that you assume in the first instance that “the other guy” didn’t mean to hurt your feelings. Consider the language difference, or age difference, and if this doesn’t fly, try a friendly conversation with “the other guy” first. Explain you have been aggrieved by a comment, be calm and friendly, and see if it can be sorted or explained informally. If this doesn’t work, a complaint should be made to the PO, XO or clan commander. If you have tried to resolve the issue informally, this will be a rare occurrence.

The person receiving the complaint shall inform at least one other PO/XO in confidence, shall ask each party for their side of the story, and shall confer with the other officer and come to agreement as to any solution. The solution shall be explained to both parties and the clan if necessary.

clan_handbook.txt · Last modified: 2018/06/02 08:34 by talalash